Want to join our team?
Do you have a passion for birthdays?
Would you like to bring birthday cheer to children who deserve to celebrated?
We are looking for like-minded, passionate, creative individuals to grow our team.
Attention-to-detail and “outside the box” thinkers especially welcome!
See our latest opportunity below.
Volunteer & Operations Coordinator
Location: Austin, Texas (On-site; in-office and fieldwork required)
Hours: 25 hours/week (includes occasional weekends and evenings)
About Pop-Up Birthday
Pop-Up Birthday is a small nonprofit based in Austin, Texas. Our mission is to provide joy, hope, and normalcy to children in foster care through a personalized birthday experience. Serving Austin and surrounding counties, we are committed to ensuring every child feels seen and celebrated on their special day. As we grow, we’re looking for a dynamic individual to join our team with a focus on volunteer management, operational support, and social media.
Job overview
This position is integral to our mission, overseeing volunteer recruitment and coordination, assisting with daily operations, and supporting our social media presence. This role requires a hands-on, in-office presence, and flexibility to attend offsite events.
Key responsibilities
Volunteer Management & Coordination (40%)
- Recruit, manage, and engage volunteers—both individuals and groups.
- Organize, schedule, and oversee all volunteer activities, including staffing and leading volunteer events.
- Attend offsite events and manage volunteer support as needed; occasional nights and weekends required.
- Foster strong relationships with volunteers, ensuring a rewarding and impactful experience for each participant.
Operations Support (40%)
- Assist the Operations Manager with the preparation of personalized birthday boxes.
- Coordinate registry orders, organize inventory, and help streamline the box preparation process.
- Supervise volunteers in-office during box assembly to maintain quality and consistency.
Social Media & Content Creation (20%)
- Create and post content across Facebook, Instagram, and TikTok, helping to build awareness of our mission and events.
- Develop engaging social media posts that highlight our impact, volunteer stories, and community events.
- Monitor engagement and respond to comments/messages to foster a supportive online community.
Qualifications
- Proven experience in volunteer coordination, event management, or related field.
- Strong organizational skills with the ability to manage multiple projects and deadlines.
- Proficiency with social media platforms, including Facebook, Instagram, and TikTok.
- Creative content creation skills, including writing, photography, and basic graphic design.
- Passion for helping children and supporting nonprofit work.
- Ability to work evenings and weekends as required.
Why Join Us?
At Pop-Up Birthday, you’ll be part of a team dedicated to making a difference in the lives of children in foster care. This is an opportunity to combine organizational and social skills in a meaningful role that brings joy to kids who need it most.
To apply
Please submit your resume and a cover letter outlining your experience with volunteer management, operations, and social media to kathi@popupbirthday.org.